[date, the day after your meeting]

The Honorable Representative/Senator [Full name]
[Room number & Office Building]
United States Senate/House of Representatives
Washington, DC 20510/20515

Dear Representative/Senator [last name]:

On behalf of [your school or business’ name], I would like to thank you for taking the time to meet with me last [date and time of appointment], in [location]. I appreciate the value of your time and am delighted that we were able to conduct a productive exchange.

As you know, [your school or business] is very concerned with proposals being considered by the Congress that would affect student financial assistance programs. I hope you will keep in mind the importance of campus-based programs, such as the Federal Perkins Loan program, the Federal Work-Study program, the Pell Grant program, the State Student Incentive Grants and the Supplemental Educational Opportunity Grants in providing access to higher education for today’s young people.

[Insert a paragraph about you, your business or institution, and how student aid programs exert positive effects.]

Please do not hesitate to have your staff contact me should I be able to provide you with any information regarding the importance of financial aid programs. I will be pleased to lend my business’/institution’s resources at any time should you request assistance in this vital matter.

Again, thank you for your time and consideration. I look forward to working with you and your staff in the future.

Best wishes,

Sincerely,

cc: [the appropriate Congressional staffer]

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